Effective Date May 2018: We have updated our Privacy Statement to provide complete transparency to our valued members, partners, and donors and meet applicable privacy standards, including the General Data Protection Regulation (GDPR) of the European Union. The Kauai Forest Bird Recovery Project and Garden Island Resource Conservation and Development, Inc (GIRDC) take your privacy very seriously and care about how your information is collected, used, stored, and shared. We are providing this Privacy Statement to explain our practices and the choices that you can make about the way your information is used by the KFBRP. The Privacy Statement describes our practices in connection with the information we collect through this website, through our social media pages, as well as through email messages that we send to you that link to this Privacy Statement and through offline interactions that we may have with you (collectively, including the Website, our Social Media Pages, and our emails.)
Who we are
Our website address is: https://kauaiforestbirds.org. You can read more read more about our organization here.
What personal data we collect and why we collect it
“Personal information” is information that identifies you as an individual or relates to an identifiable individual.
We may collect the following Personal Information: Name, email address, postal address, phone number, profile picture, social media ID, and similar contact information and credit card or other payment information. If you choose to provide your payment or credit card information to the KFBRP or GIRDC, we will use that information for the purposes for which it was provided; the KFBRP & GIRDC does not store credit card or other payment information.
How We Collect Personal Information:
KFBRP and our service providers collect Personal Information in a variety of ways, including:
We collect Personal Information you provide to us over the phone, in email, through a face-to-face conversation, or through online and offline forms such as email sign-up forms, surveys, donation forms, and event registration/participation (including volunteering).
We collect information from social media platforms and other sources used by you or people with whom you are friends or otherwise connected on social media platforms.
We need to collect Personal Information in order to provide the requested Services to you. If you do not provide the information requested, we may not be able to provide the Services.
We collect information about your interactions with email messages, such as the links clicked on and whether the messages were opened or forwarded.
How KFBRP Uses Personal Information
KFBRP and our service providers use Personal Information for legitimate business purposes including:
- Process and respond to inquiries and for the purposes for which you provided the information, such as to process donations, send out newsletters and annual reports, receive information about a project, special event, or service, apply for employment, internship, or volunteer opportunity.
- Notify you of changes to our privacy policies, terms and conditions.
- Respond to your questions and comments.
- Protect the security or integrity of KFBRP website, such as by protecting against fraud, unauthorized transactions, claims and other liabilities, and managing risk exposure, including by identifying potential hackers and other unauthorized users.
We use this information to manage our contractual relationship with you, comply with a legal obligation, and/or because we have a legitimate interest.
How KFBRP Discloses Personal Information
We disclose Personal Information:
To our service providers: We disclose the information we collect from you to third parties who perform functions on our behalf such as website hosting, data analysis, payment processing, information technology and related infrastructure provisions, solicitation or acknowledgment of charitable gifts, aggregate analysis and marketing activities as well as professional advisors such as auditors and attorneys.
You may elect to disclose Personal Information: If you post information or materials on our message boards, chat, profile pages, blogs, and other services to which you are able to post information and content (including, without limitation, our Social Media Pages). Please note that any information you post or disclose through these services will become public and may be available to other users and the general public. We urge you to be very careful when deciding to disclose any information on the website or social media pages.
Other Uses and Disclosures
We also use and disclose your Personal Information if it would be necessary or appropriate, in ways other than those noted above, especially when we have a legal obligation or legitimate interest to do so.
To comply with applicable law:
This can include laws outside your country of residence.
To respond to requests from public and government authorities:
This can include authorities outside your country of residence.
To cooperate with law enforcement:
For example, when we receive law enforcement requests and orders.
For other legal reasons:
To enforce our terms and conditions;
To protect our rights, privacy, safety or property, and/or that of our affiliates, you or others.
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
We use “Cookies” and similar technology to obtain information about your visits to the KFBRP website and its pages, or your responses to our e-mails or other electronic communications—both individually and in an aggregated form. Cookies are pieces of data placed on your device when you visit this site. They help us recognize you when you come back to the Website, allowing us, for example, to remember the email address and password you use when you log in on a specific computer. We also gather statistical information about use of the site in order to continually improve its design and functionality, and understand how it is being used.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
We retain Personal Information for the period necessary to fulfill the purposes outlined in this Privacy Statement unless a longer retention period is required or permitted by law. The criteria used to determine our retention periods include:
The length of time we have an ongoing relationship with you and provide Services to you (for example, for as long as you have an account with us or keep using the Services);
Whether there is a legal obligation to which we are subject (for example, certain laws require us to keep records of your transactions for a certain period of time before we can delete them); or
Whether retention is advisable in light of our legal position (such as in regard to applicable statutes of limitations, litigation or regulatory investigations).
Where we send your data
Visitor comments may be checked through an automated spam detection service.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
How You Can Control Collection and Use of Your Information
Marketing Email Opt Out: You may, at any time, choose to opt out of receiving newsletters and emails by following the opt-out procedures at the bottom of our emails. We use Mailchimp, which is a GDPR compliant service. You may also contact KFBRP at firstname.lastname@example.org or by telephone 808-335-5078 at any time to request the deletion of your information. Please allow 10 business days for us to respond to your request.
How we protect your data
KFBRP uses appropriate and reasonable organizational, electronic, physical, administrative, and technical measures to help safeguard Personal Information from unauthorized access or disclosure. We take these and other appropriate precautions to help ensure the security, integrity and confidentiality of customer information; however, no transmission or electronic storage of information can be guaranteed to be 100% secure. If you have reason to believe that your use of the Services or engagement with us is no longer secure, please contact us immediately.
Third Party Content and Links
Our website, email newsletter, and social media pages may contain links to third-party websites, applications, or similar technology that are not associated with or over which KFBRP has no control. Any access to and use of such linked websites is not governed by this Statement, but instead is governed by the privacy statements of those third party websites. We are not responsible for the information practices or content of these other websites and/or applications.
We are not responsible for the information collection, use, disclosure or security policies or practices of other organizations, such as Facebook, Apple, Google, Microsoft, or any other app developer, app provider, social media platform provider, operating system provider, wireless service provider or device manufacturer, including with respect to any Personal Information you disclose to other organizations through or in connection with the Apps or our Social Media Pages.
Third Party Payment Service
Unless explicitly requested, we ask that you not send us, and you not disclose, any sensitive Personal Information (e.g., social security numbers, information related to racial or ethnic origin, political opinions, religion or other beliefs, health, biometrics or genetic characteristics, criminal background or trade union membership) on or through the KFBRP website or social media pages or otherwise to us.
Changes to this Privacy Statement
If you have any questions, concerns, or suggestions regarding this Privacy Statement or our privacy practices, you may contact us at any time.